Ministry of Justice

HM Courts and Tribunals Service

Lord Faulks: My honourable friend the Parliamentary Under-Secretary of State for Justice, Minister for the Courts and Legal Aid (Shailesh Vara) has made the following Written Statement."On 19 February the Secretary of State for Justice and Lord Chancellor wrote to the Chair of the Justice Select Committee to inform him of two issues concerning Her Majesty’s Courts and Tribunals Service (‘HMCTS’): one relating to Form E1 and the other relating to community penalty breach warrant processing errors. As a result of further extensive investigations to establish the cause of the Form E error, my officials have alerted me to a further calculator problem in a past version of another form, Form E1. Form E1 is the form that parties must use to disclose financial information in certain kinds of financial proceedings, including proceedings for financial provision for children that fall outside the statutory maintenance scheme. Form E1 is used in a much smaller number of proceedings than Form E. This fault meant that the automatic calculator in the form calculated the wrong total for an individual’s net assets by failing to deduct certain liabilities. The investigation found the faulty formula was present in the version of Form E1 that was available on the HMCTS Form Finder website between April 2011 and March 2012. HMCTS has conducted a search on a set of 459 cases that have a record of a financial application or a reference to Form E1 having been filed during this period. Where Form E1s were found, they were checked to see if they were the HMCTS version containing the calculator error, and if so whether the error was present. 3 Form E1s have been identified as containing the calculation error. Whilst we are confident that the trawl has captured the vast majority of cases that could have been affected by the error, anyone concerned about their case can write to us and their case will be checked. Following the Form E error coming to light, HMCTS established a dedicated email address which people could use if they were concerned about their own case: formE@hmcts.gsi.gov.uk. Those who wish to contact us about Form E1 should use this same email address. Although the faulty form was used in these cases, it will not necessarily have had any effect on the ultimate outcome. Form E1 is only a part of the material used by the parties and the court and is used at an early stage, so the information is often disputed or superseded by further information introduced during proceedings. We have instructed HMCTS to write to all parties in the 3 cases identified. The letter will express our sincere regret, set out what happened and explain that, although Form E1 is just one part of the evidence used in their case, there remains a possibility that the error affected the final outcome. The letter will set out options available to people involved in these cases. They may wish to do nothing, if, for example, they know that the error was corrected during the proceedings or they do not wish to re-open their cases. If they think they have been affected by this error then they can apply to the court to vary or set aside their order. My officials consulted the President of the Family Division about the court rules and procedures that would apply to such applications or for any other proceedings that might be open to the parties. My officials are also consulting the President on the development of a specific form for such applications. We will provide a link to the new form in our letter to the parties, as well as guidance on how to complete the form. We have instructed that no court fee will be charged for making this application, and this will also be made clear in the letter from HMCTS. The current version of Form E1 has the correct calculator functionality and we will also consider the future of Form E1 as part of our broader court reforms. With regard to community penalty breach warrants, on Tuesday 26th January, I was alerted to an error in the processing of an individual breach warrant by HMCTS. A community penalty breach warrant is issued when an individual has failed to attend court to answer why they have not complied with the conditions of, for example, a community or suspended sentence. In some circumstances, individuals may be remanded in custody following a breach of their order. The effect of a breach warrant not being processed properly can be that notification that a warrant has been issued to arrest an individual is either sent late to the arresting authority or not sent at all. Following this individual case, HMCTS immediately began an urgent investigation into whether this was an isolated incident or more widespread. Initial local checks into all 725 ‘live’ breach warrants in the Greater Manchester area discovered that a further 51 breach warrants had been processed incorrectly. Those errors were due to processes being disapplied or ignored by specific members of HMCTS staff in the Greater Manchester area. Immediate steps have been taken to ensure that proper procedures are now being followed in Greater Manchester and action has been taken against all members of staff identified as responsible for these errors. All of the 52 warrants have since been processed correctly and have either been actioned or are in the process of being actioned by the enforcing authority. Given the potentially serious repercussions of breach warrants not being properly processed, HMCTS then instigated detailed and thorough investigations across the whole of England and Wales to see if the problems in Greater Manchester had also occurred elsewhere. A total of 4,054 live warrants (including those in Greater Manchester) have been checked in 200 issuing courts across the country – including every warrant issued over the last month. Those checks have identified a further 69 errors nationally, including 47 in the London region. Investigations are now examining the reasons for error in all 69 cases outside of Greater Manchester, and are particularly focused on why a disproportionate number appear to have occurred in London. Early findings have already made clear that the majority of the errors in London were due to a change in process and personnel that had been addressed by the end of January 2016.Immediate detailed assurance is being carried out of local processes to ensure that all community penalty breach warrants are sent to the appropriate enforcement authority, and an in-depth audit is being carried out in London and Greater Manchester to assure their processes independently. The relevant standard operating procedures are being strengthened as a matter of urgency, and best practice that has been identified through the investigations undertaken will be shared and implemented across the country. Appropriate action will be taken in respect of all staff members who have made errors, consistent with the approach taken in Greater Manchester. HMCTS will report to me as soon as possible on the reasons for each individual error across the country and will also recommend whether more action should be taken to the steps outlined above in order to eliminate the possibility of further errors occurring in future. These mistakes are deeply regrettably and I sincerely apologise to anyone who may have been affected." 


This statement has also been made in the House of Commons: 
HCWS540

Consultation on fee proposals for grants of probate

Lord Faulks: My honourable friend the Parliamentary Under-Secretary of State for Justice, Minister for the Courts and Legal Aid (Shailesh Vara) has made the following Written Statement."On 18 February, the Government published a consultation paper proposing new fees for applications for grants of probate. In the Spending Review the Ministry of Justice was allocated £700 million investment in Her Majesty’s Court and Tribunal Service (‘HMCTS’). This will transform our courts and tribunals, reducing complexity in language, processes and systems; helping people reach the best resolution for them; minimising the steps that people need to go through to obtain justice; and improving access to justice. We will invest in better facilities and use technology to reduce paperwork, so that we create a courts and tribunals service fit for the modern age.At the same time, we must reduce the burden on the taxpayer of running our courts and tribunals. In meeting our Spending Review settlement, all parts of the Ministry of Justice must contribute to the national effort to reduce the deficit and restore the government’s finances to surplus. The courts and tribunals service cost £1.8 billion in 2014/15, but only £700 million was received in income. This leaves a net cost to the taxpayer of around £1.1bn in one year alone.Our consultation on probate applications sets out reforms designed to increase income for a more sustainable courts and tribunals service and to introduce a more progressive fees regime. Probate applications are currently charged a fee of £155 if made by a solicitor and £215 if paid by an individual (“personal applications”). These fees apply to estates worth £5,000 or more. We propose raising this threshold from £5,000 to £50,000, lifting 30,000 estates out of the need to pay a probate fee altogether. The proportion of estates paying no fee would rise to 57%.Above that threshold, we propose that the probate fee increases in line with the value of the estate. Estates worth over £50,000 but below £300,000 would see their fee rise to £300, a modest increase of £85 on the current maximum fee of £215. 84% of estates would pay £300 or nothing and 94% of estates would pay £1000 or less. The maximum fee of £20,000 would only be paid by the very wealthiest estates, worth more than £2 million. The fee would never exceed 1% of the value of the estate and in many cases it would be considerably less.We also want to see a simpler, more streamlined process for probate applications, moving from a paper-based to an online system. This will make the Probate Service much easier to navigate so the experience of the bereaved is as simple and hassle-free as possible, reducing worry for executors at what is often a very difficult and distressing time, and enabling most applications to be completed online and, we hope, without expensive professional advice.These proposals are progressive, with lower value estates lifted out of paying any fee at all and other estates only paying more as the value of the estate increases. They are also necessary, making a significant contribution to reducing the deficit and enabling investment which will transform the courts and tribunals service.Court fees are never popular but they are necessary if we are, as a nation, to live within our means. These proposals would raise around an additional £250 million a year, which is a critical contribution to cutting the deficit and reducing the burden on the taxpayer of running the courts and tribunals.Full details of the Government’s proposals are set out in the consultation document which has been published on the gov.uk website."


This statement has also been made in the House of Commons: 
HCWS541